A strong Administrative Assistant cover letter shows your organizational skills, attention to detail, and ability to support a team effectively. It complements your resume by telling the employer why you are the right fit for the role.
Header:
Include your name, location, email address, and date at the top. Below that, add the hiring manager’s name, company name, and address if available.
Greeting:
Use a polite greeting such as “Dear [Hiring Manager’s Name]” or “Dear Hiring Team” if you do not know the name.
Opening Paragraph:
Start with a short introduction stating the position you are applying for and where you found the job listing. Mention your enthusiasm and one key strength.
Example:
“I am excited to apply for the Administrative Assistant position at [Company Name]. With over 3 years of experience supporting office operations and team coordination, I have developed strong organizational and communication skills that align with your company’s needs.”
Middle Paragraph(s):
Use this section to highlight your most relevant achievements and tools you are familiar with. Mention how your experience has prepared you to succeed in this role.
Example:
“In my previous role at [Company Name], I managed office scheduling, handled correspondence, and supported senior managers in daily operations. By introducing a new filing system, I improved record access efficiency by 35 percent. I am comfortable with MS Office, Google Workspace, and calendar management tools.”
Closing Paragraph:
End with enthusiasm and appreciation.
Example:
“I am eager to contribute my administrative skills and proactive attitude to your team. Thank you for considering my application; I look forward to the opportunity to discuss how I can help improve your office efficiency and team support.”
Sign-Off:
Use a professional closing such as “Sincerely” or “Best regards,” followed by your full name.
Hiring Manager
Example Corp
456 Oak Avenue Anytown CA 91234
Dear Hiring Manager,
I am writing to express my interest in the Administrative Assistant position at Example Corp. With three years of experience providing comprehensive administrative support, I am confident that my skills and experience align perfectly with the requirements of this role.
In my previous role at Tech Solutions Inc, I was responsible for managing calendars, coordinating travel arrangements, and preparing reports. I consistently improved office efficiency by streamlining processes and implementing new organizational systems. For instance, I developed an automated invoice tracking system that reduced processing time by 25%.
I am proficient in Microsoft Office Suite, Google Workspace, and various CRM software. I am also highly organized, detail-oriented, and possess excellent communication and interpersonal skills. I thrive in fast-paced environments and am adept at multitasking and prioritizing tasks to meet deadlines.
I am excited about the opportunity to contribute to Example Corp and am confident that my skills and experience would make me a valuable asset to your team. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.
Sincerely,
Jane Doe
Use this professionally written cover letter as a starting point and customize it with your own information